How To Download Pst From Office 365

In some utilise-cases, you might want to export Office 365 mailboxes to a PST file. For example when a user leaves the organization, legal purposes, or when y'all want to drift a mailbox to another postal service service.

Users can export their own mailbox through the Outlook client, simply likewise as an admin we tin easily export a consummate mailbox through the Office 365 Admin Middle.

In this article, I am going to explain how you can export an Office 365 mailbox to pst.

Requirements to Export Mailbox to PST in Office 365

We are going to use the Content Search and eDiscovery Export Tool to export an Part 365 mailbox to PST. To utilise the Content Search yous will demand to have the eDiscovery Manager role in the Microsoft 365 Compliance centre.

A global administrator doesn't take this function by default, then first, we are going to give your account the proper permissions. You volition need to be a global administrator to modify permissions.

Log in at the Microsoft 365 Admin Heart
In the bill of fare, click on Compliance to open the Compliance Admin Heart.
Click on Permissions
And open the Compliance Center Roles

Compliance Center Roles — Compliance Center Permissions

Select eDiscovery Director
Make sure that the Export Role is listed in the Assigned Roles (otherwise add it)
Edit the eDiscovery Administrator

Click on Choose eDisovery Administrator or Edit
Click + Add together
Lookup your own account and add together it to the listing
Clic Save to consummate

We take at present the proper permissions to start a Content Search and export an Office 365 mailbox to pst. To apply the new permissions information technology's all-time to log out, close the tab and log back in once again.

Part 365 Export Mailbox to PST

To export a mailbox out of Office 365 we first need to create a Content Search that volition collect all the postal service of the specified user. And then we tin can export the issue to a PST file with the eDiscovery Export Tool.

Annotation
Only the browser Edge is supported to download the eDiscovery Export Tool.
Their are browser extensions available for Chrome and Firefox that solve this issue and allows you to download and use the eDiscovery Consign Tool

Chome : Meta4 ClickOnce
Firefox : Breez ClickOnce

Open the Microsoft 365 Compliance Heart

Open up https://compliance.microsoft.com/
Create a new Content Search

– Select Content Search in the menu nether Solutions
– Click + New Search
Enter a name and description

Requite your content search a recognizable name and description and click Next. This helps y'all subsequently with identifying the correct content search.
Select Exchange Mailboxes

To export a mailbox, turn Exchange Mailboxes on and click on Choose users, groups, or Teams
Select the mailbox to Consign

The next step is to select the mailbox that we want to export. Select or search the correct user and click on Washed

And click on Side by side to continue to the Conditions.
Leave Weather empty

Nosotros desire to export the complete mailbox, so we can leave the weather empty.
Simply click Next
Consummate the Content Search

Review your Content Search and click Submit to offset it.
Click Done to close the New Search screen
Look for the search to complete

Depending on the mailbox size information technology can take a couple of minutes to complete the content search. Wait for the status to change to Completed in the Content Search scene. (Click Refresh occasionally to update the status)
Consign the Role 365 Mailbox to PST

1. Click on the Content Search that nosotros have just created
2. Select Actions
iii. Choose Export results
Export Options

We tin can at present select what and how we want to consign our mailbox.
– Output Options: All items, including ones that have unrecognized format…
– Export Commutation Content every bit: One PST file for each Mailbox.

Click Consign to starting time the export
Download the Role 365 export mailbox PST file

Over again, it tin can take a couple of minutes for the download file to get set up.

– Open the Export tab in the content search screen
– Select the Export chore to view the status
Download eDiscovery Export Tool

To download the PST files we will need to use the eDiscovery Consign Tool.
Equally mentioned earlier in the blue note, you volition need to use Edge for this footstep or use a ClickOnce browser extension in Chrome or Firefox.

Click Download Results to download the tool
Corroborate the download

A new tab volition open that will download the eDiscovery Tool. Click Open up in the security warning
Re-create the Export Central

Before you can get-go the download, you lot will need to re-create the export key from the Compliance Center.
Download the PST File

The last step is to start the download in the eDiscovery Export Tool.

one. Paste the key that nosotros copied
two. Enter a location for the PST file
three. Expand Advanced Options and give the PST file a meaningful name

And click on Start
Expect for the download to cease

Depending on the size of the mailbox, the download can take some time. Wait for information technology to
finish and open the PST file in the location that you specified.

You can likewise employ these steps to download multiple mailboxes at one time. Just select multiple users or mailboxes at step 5 and makes sure that you select one pst file for each mailbox in pace 10.

Office 365 Export PST File Size Limit

The default file size of the exported PST files is 10 GB. You can increase or decrease the file size, just go on in listen that if you make it as well large, to alter of file abuse increases as well.

Making the file size smaller can be useful if you demand to place the files on removable media.

To change the file size yous volition need to create a registry cardinal.

Close the eDiscovery Consign Tool
Create a new txt file and proper name it pstsize.reg (note the extention)
Add together the following content

Windows Registry Editor Version 5.00 [HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Exchange\Client\eDiscovery\ExportTool] "PstSizeLimitInBytes"="21474836480"

Change the PstSizeLimitInBytes to the desired value:

Size in bytes	Size in GB
4294967296	4 GB
8589934592	eight GB
21474836480	20 GB
32212254720	30 GB

Save the file and close it.
Double-click the newly created reg file to import it. Click aye twice to the warnings.

Yous can remove the registry key to change the value dorsum to 10 GB or modify the value of the fundamental to 10737418240.

Restart the eDiscovery tool to consign the PST files in the new size.

Export or Backup Role Outlook contacts

When users leave the organization they sometimes want to accept their Outlook contacts with them. Even though you tin hands export them through Outlook, you could likewise utilise the Content Search method to export merely the contacts.

Follow all the steps described before, but add a condition in Step 6:

Click Add Condition
Select Type
Click Add/Remove more options
Select Contacts

Follow all the other steps to consign the Outlook contact to a PST file.

Utilize a tertiary-political party tool to Export Mailbox to PST

There are besides third-party tools available to export Function 365 mailboxes to PST files. For case, SysTools Fill-in and Restore Role 365 or Stellar Exporter for Function 365. Now I am not going to practise a full review of these tools, but what is great virtually these kinds of tools is that they give you more control and feedback about the export.

For a unmarried mailbox is this overkill, only if yous have to export multiple mailboxes, or do this on a more regular basis, and then this tool is a real-time-saver. It makes exporting Function 365 mailboxes to PST a lot easier.

Wrapping Up

I hope this commodity helped you with your Office 365 Export mailbox to PST. Keep in mind that the content search method can take some fourth dimension. If you lot need to export multiple mailboxes to PST then using a third-party tool might be a improve idea.

They are more user-friendly to employ and don't cost really that much.

If yous have any questions, just driblet a comment below.

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